In
accordance with the General Data Protection Regulation (GDPR), this privacy
statement has been issued to inform you, as a member of the Middlesex County
Cricket League, either by being an official of the league or in your capacity
as an official of a member club of the types of personal information we process
about you, the reasons for processing that information, the lawful basis that
permits us to process it and how long we keep it. It also sets out your rights
regarding your personal information.
Under the
GDPR, we are not required to have a Data Protection Officer. The League
Executive is collectively responsible for ensuring that we discharge our
obligations under the GDPR but has delegated to the Information Officer the day
to day responsibility for ensuring that we comply with our legal obligations.
| Names of data controller
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The Middlesex County Cricket League
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| Contact details |
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| Categories of personal data |
We collect the following data
- Full name
- Email address
- Contact telephone
- Club name
- Role at club or league
For some of our members, additional information is held
- such as committee memberships
- Information relating to disciplinary matters and complaints.
The GDPR refers to sensitive
personal information as "special categories of personal data". The league
does not hold such data about you.
|
| Sources of personal data |
- Emails to league officials.
- Data entered by your club and/or yourself on Play-Cricket and then shared with us
- Online input into the league web site.
- Information legally shared with us by the county board and the ECB.
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| Purposes of processing |
The MCCL will process your personal data for the purposes of:
- administration of your membership; internal recordkeeping; the
communication of information to you, including sending notices of
general meetings, subscription administration and renewals and the
organisation of competitions and events such as AGMs and dinners
- To enable
communication between the clubs in the league by publishing contact data
on the league web site, Play-Cricket and in the league handbook
- Administering
fixtures and scoring cricket matches
- Play-Cricket
registrations
- Quality and
improvement monitoring via surveys to you from the league
- For those who
have participated in, or won, an event, photographs may be taken, with
your consent, for use in our publications. More general photographs of
events may also be stored for such use and made available to you
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| Who we will disclose your
personal data to |
The League Executive members
and their appointed subcommittees have access to your personal information
for the legitimate purposes of running the league.
In addition we may disclosure
your data for the reasons above to
- The regional
County Cricket Boards
- To enable
Other local
leagues
- The ECB
Also
Our website
provider Fasthosts, the league web site developers, and The ECB Play-Cricket support team may from time
to time be able to see your data when doing problem determination.
|
| Legal basis for processing your
personal data |
The legal basis for the
collection and processing of your personal data is:
In addition we may disclosure
your data for the reasons above to
- Administration:
that it is necessary to fulfil the running of the league in line with
the league constitution and regulations.
- Where it is
necessary for our legitimate interests which are to build and run the
league cricket in Middlesex.
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| Your right to withdraw consent |
- You have the
right to withdraw consent to use your information at any time. If
you do, it will not affect the lawfulness of any processing for which we
had consent prior to your withdrawing it.
- We will remove
or change personal information displayed on our web site and stored
elsewhere on request but note this may affect the ability of other clubs
to communicate with you.
- You may limit
your contact details, but we do need to retain at least one method of
contacting each club by telephone and email for you to enjoy the
benefits of membership.
|
| Direct marketing |
- We do not pass
your information to 3rd parties for marketing purposes, should we wish
to do so in the future we will seek your specific consent to this
|
| Location of your personal data |
- Personal
information is primarily stored on the database on the league website
host on Fasthosts.
- Personal
Supplementary
information is stored in Play-Cricket
- Personal contact
information to enable the sending of emails is stored on the Information
Officer’s computer and is encrypted
- No information
is stored outside of the European Economic Area.
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| How long we will keep your
personal data for |
- We will normally
destroy information not required for the above purposes after 2 years.
- In the case of disciplinary
issues we may keep these on file for 2 years after the end of any ban
- We will keep
data longer if safeguards or legal timeframe demand we do so. We will
inform you if we intend to do this.
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| Your rights in respect of your
personal data |
- You have the
right of access to your personal data and, in some cases, to require us
to restrict, erase or rectify it or to object to our processing it, and
the right of data portability
- If you want to
see the information we hold about you on our web site or any other
information we hold about you beyond that which is available on-line,
you should contact the Information Officer email with your request. If
you are interested in any particular aspect, specifying that aspect will
help us to provide you with what you need quickly and efficiently. We
are required to provide this to you within one month. There is not
usually a fee for this, though the League can charge a reasonable fee
based on the administrative cost of providing the information if the
request is manifestly unfounded or excessive, or for requests for
further copies of the same information.
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| Use of our Website |
- Our website uses
cookies to track logged in users and prevent unauthorised access to some
sections. You can set your browser not to accept cookies however
this may affect operation of the site. Our website may contain links to
other websites or social media platforms and they have their own privacy
policies and terms and conditions, which you should read.
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| Complaints |
- If you have any concerns
or complaints about how we are handling your data please do not hesitate
to get in touch by emailing us at pws@middlesexccl.com
- You can also
have the right to contact the Information Commissioner's Office.
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